# Managing a Form

## Creating a New Form

{% stepper %}
{% step %}
From the dashboard, click **New Form**
{% endstep %}

{% step %}
A blank form titled "Untitled Form" is created immediately
{% endstep %}

{% step %}
The form builder opens automatically
{% endstep %}

{% step %}
Rename the form by clicking the title at the top of the builder
{% endstep %}
{% endstepper %}

{% hint style="info" %}
Alternatively, navigate to **Forms** in the left nav and click **New Form** there.
{% endhint %}

***

## Opening an Existing Form

From the dashboard, click any row in the **Forms** table to open that form in the builder.

Or navigate to **Forms** in the left nav to see the full list, then click the form you want.

***

## Renaming a Form

In the form builder:

{% stepper %}
{% step %}
Click the form **title** at the top of the page
{% endstep %}

{% step %}
Type the new name
{% endstep %}

{% step %}
Press **Enter** or click elsewhere to save
{% endstep %}
{% endstepper %}

The title is shown to respondents on the public form page.

***

## Duplicating a Form

Currently, forms cannot be duplicated directly from the UI. To re-use a form's structure, you can manually recreate it or ask your administrator.

***

## Deleting a Form

To soft-delete a form (recoverable from the recycle bin):

{% stepper %}
{% step %}
Open the form in the builder
{% endstep %}

{% step %}
Click the **⋯ menu** or **Delete** option in the settings panel
{% endstep %}

{% step %}
Confirm the deletion
{% endstep %}
{% endstepper %}

The form is removed from the forms list but not permanently destroyed. You have 30 days to restore it.

To **permanently delete** a form, go to the [Recycle Bin](file:///1414204/settings/recycle-bin.md) and select permanent delete.

{% hint style="info" %}

## To Learn how to Restore a Deleted Form

See [Recycle Bin](file:///1414204/settings/recycle-bin.md).
{% endhint %}

***

## Adding Collaborators

To share editing access to a form with another Maica Forms user:

{% stepper %}
{% step %}
Open the form builder
{% endstep %}

{% step %}
Go to **Settings → General**
{% endstep %}

{% step %}
In the **Collaborators** field, enter the email address of the person you want to add (they must have a Maica Forms account)
{% endstep %}

{% step %}
Separate multiple email addresses with commas
{% endstep %}

{% step %}
Save the settings
{% endstep %}
{% endstepper %}

Collaborators can view and edit the form. They cannot delete it.

***

## Form Status

A form is either **Draft** or **Published**.

| Status    | Public accessible? | Accepts submissions? |
| --------- | ------------------ | -------------------- |
| Draft     | No                 | No                   |
| Published | Yes                | Yes                  |

Change the status from the **Settings → General** panel in the builder, or from the publish button at the top of the builder.

***

## Viewing All Forms

Navigate to **Forms** in the left nav to see a table of all forms you own or collaborate on:

<table><thead><tr><th width="173.0771484375">Column</th><th>Description</th></tr></thead><tbody><tr><td><strong>Title</strong></td><td>Form name (click to open builder)</td></tr><tr><td><strong>Status</strong></td><td>Draft or Published badge</td></tr><tr><td><strong>Submissions</strong></td><td>Number of responses received</td></tr><tr><td><strong>Last updated</strong></td><td>Timestamp of most recent change</td></tr></tbody></table>

***

## Form Versioning

Each time you publish (or re-publish after edits), a **version snapshot** is taken. This records the form schema at that point in time and which user published it. Version history is available in the form settings.

The active published version is always the most recent one.


---

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