Managing a Form

Learn the different ways you can Manage a Form in Maica

Creating a New Form

1

From the dashboard, click New Form

2

A blank form titled "Untitled Form" is created immediately

3

The form builder opens automatically

4

Rename the form by clicking the title at the top of the builder

Alternatively, navigate to Forms in the left nav and click New Form there.

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Opening an Existing Form

From the dashboard, click any row in the Forms table to open that form in the builder.

Or navigate to Forms in the left nav to see the full list, then click the form you want.

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Renaming a Form

In the form builder:

1

Click the form title at the top of the page

2

Type the new name

3

Press Enter or click elsewhere to save

The title is shown to respondents on the public form page.

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Duplicating a Form

Currently, forms cannot be duplicated directly from the UI. To re-use a form's structure, you can manually recreate it or ask your administrator.

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Deleting a Form

To soft-delete a form (recoverable from the recycle bin):

1

Open the form in the builder

2

Click the ⋯ menu or Delete option in the settings panel

3

Confirm the deletion

The form is removed from the forms list but not permanently destroyed. You have 30 days to restore it.

To permanently delete a form, go to the Recycle Bin and select permanent delete.

To Learn how to Restore a Deleted Form

See Recycle Bin.

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Adding Collaborators

To share editing access to a form with another Maica Forms user:

1

Open the form builder

2

Go to Settings → General

3

In the Collaborators field, enter the email address of the person you want to add (they must have a Maica Forms account)

4

Separate multiple email addresses with commas

5

Save the settings

Collaborators can view and edit the form. They cannot delete it.

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Form Status

A form is either Draft or Published.

Status	Public accessible?	Accepts submissions?
Draft	No	No
Published	Yes	Yes

Change the status from the Settings → General panel in the builder, or from the publish button at the top of the builder.

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Viewing All Forms

Navigate to Forms in the left nav to see a table of all forms you own or collaborate on:

Column	Description
Title	Form name (click to open builder)
Status	Draft or Published badge
Submissions	Number of responses received
Last updated	Timestamp of most recent change

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Form Versioning

Each time you publish (or re-publish after edits), a version snapshot is taken. This records the form schema at that point in time and which user published it. Version history is available in the form settings.

The active published version is always the most recent one.