Reporting Capability Matrix
Registered residential aged care providers must report across several government systems under the Aged Care Act 2024. Maica supports these obligations to different degrees: some through a direct integration with Services Australia, some by providing a reportable data extract that reduces manual effort, and some not at all where the required data is not held in Maica.
This article sets out, for each obligation, which system it is submitted through and what Maica provides. It is the starting point for the rest of this section, which documents each supported capability in detail. It is written for administrators.
The reporting systems
Provider reporting operates across five government systems. Maica's role varies for each.
Services Australia B2G
Monthly subsidy claims and RAD/RAC balance reporting
Direct API integration
GPMS
Quarterly Financial Report, quality indicators, 24/7 RN coverage, provider operations
Data extract or calculation for some components; no integration
ACFR Portal
Annual Prudential Compliance Statement
Custom data export for the auditor
ACQSC SIRS Portal
Serious incident reporting
Incident management and notification preparation; manual submission
Local / offline
Offline beds and similar facility data
Out of scope
What Maica provides for each obligation
The table below summarises each obligation and whether Maica provides a direct integration, a reportable output, or no capability.
Monthly subsidy claims
Services Australia B2G
Full integration: monthly claim finalisation through the Claims API
RAD/RAC balance reporting
Services Australia B2G
Integration: monthly accommodation balance submission
Quarterly Financial Report - occupancy
GPMS
Reportable output: a standard report to support manual entry
Quarterly Financial Report - leave utilisation
GPMS
Reportable output: a standard report to support manual entry
24/7 registered nurse coverage
GPMS
Calculation: a monthly coverage result to support manual entry
Annual Prudential Compliance Statement
ACFR Portal
Reportable output: a resident-level RAD/RAC ledger export
Serious incident reporting (SIRS)
ACQSC SIRS Portal
Incident management and notification preparation
Quality Indicator Program
GPMS
Out of scope: clinical data not held in Maica
Provider Operations Collection
GPMS
Out of scope: governance data not held in Maica
Offline beds
Local
Out of scope: facility management data
Where Maica provides a reportable output rather than an integration, the figures still have to be entered into the relevant portal by the provider. The benefit is that the data is aggregated in one place, removing the need to assemble it from separate systems.
Where the detail lives
Each supported capability is documented in its own article in this section:
The two Services Australia integrations are covered in Inbound data APIs and Accommodation balance reporting.
The two Quarterly Financial Report outputs are covered in QFR report configuration.
The coverage calculation is covered in 24/7 RN coverage check configuration.
The prudential compliance export is covered in APCS export tool configuration.
Serious incident reporting is covered in SIRS incident configuration.
The accommodation balance data model is in place, but the automated monthly submission to Services Australia could not be confirmed in the current build. See Accommodation balance reporting for the detail and the confirmation that is needed.
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