> For the complete documentation index, see [llms.txt](https://knowledge.maica.com.au/maica-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.maica.com.au/maica-knowledge-base/residential-aged-care/reporting-obligations-overview/quarterly-financial-report-qfr-data.md).

# Quarterly financial Report QFR Data

## Overview

The Quarterly Financial Report (QFR) is lodged with government through GPMS each quarter. Two parts of it draw on data Maica already holds: occupancy and leave utilisation. Maica provides these as reports so you do not have to assemble the figures from separate systems. You still enter the totals into GPMS yourself; the reports simply give you a single, reliable source to read from.

This article explains the two reports and what each shows.

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These reports support the QFR but do not replace it. You transcribe the figures into GPMS as part of your quarterly submission.
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## Occupancy reporting

The occupancy report shows how fully your beds were used across the quarter. It combines the operational bed count confirmed by Services Australia with each resident's entry and departure dates to work out occupied and unoccupied bed days.

| Figure                     | What it shows                                                                                                |
| -------------------------- | ------------------------------------------------------------------------------------------------------------ |
| **Total operational beds** | The bed count Services Australia confirmed for the service, per claim month.                                 |
| **Occupied bed days**      | The number of days beds were occupied, derived from residents' entry and departure dates across the quarter. |
| **Unoccupied bed days**    | Operational bed days that were not occupied.                                                                 |
| **Occupancy rate**         | Occupied bed days as a percentage of total operational bed days.                                             |

## Leave utilisation reporting

The leave utilisation report summarises the leave residents took during the quarter, broken down by leave type. It draws on the leave records you enter against residents.

| Figure                              | Leave type               |
| ----------------------------------- | ------------------------ |
| **Social leave days used**          | Social leave             |
| **Hospital leave days used**        | Hospital leave           |
| **Transition care leave days used** | Transition care leave    |
| **Emergency leave days used**       | Emergency leave          |
| **Total leave days**                | All leave types combined |

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Because the leave report is built from the leave you record against residents, keeping leave records accurate and up to date is what makes the quarterly figures correct. See [Managing Temporary Leave](broken://pages/dc566af39fdbb6f4bc9b601e83526a05bf5128e8).
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