Timesheet Generation

Learn about how Maica automates the generation of timesheet activities for Resources.

Maica offers the capability to automate the generation of timesheet entries records for Resources. This includes dealing with Appointment and Shift timesheet components as well as a number settings that determine how timesheets are managed within Maica.

The generation of timesheets is controlled via a global setting as well as a further setting, called Timesheet Management on an actual Resource record.

Maica's Timesheet Management Process

This diagram represents a workflow related to managing Timesheet Management, particularly in relation to Resources.

1. Maica generates Timesheet Entries for Resources when either Appointments or Shifts are completed, either manually or via an automated process.

2. The first check performed by Maica is to determine what Roster Mode the Resource at the time of the Appointment or Shift.

   1. If the Roster Mode is set to Appointment, Maica will generate Timesheet Entries based on all Appointments completed by any given Resource.

   2. If the Roster Mode is set to Shift, Maica will generate Timesheet Entries based on all Shifts completed by any given Resource and ignore any Appointments that might have taken place during a Shift.

3. The second check is to determine if any Appointment Breaks have been recorded either during an Appointment or a Shift.

   1. If an Appointment Break is marked as Create Corresponding Timesheet, Maica will include the Appointment Break in the Timesheet Entry for any given Resource.

   2. If an Appointment Break is not marked as Create Corresponding Timesheet, Maica will exclude the Appointment Break in the Timesheet Entry for any given Resource.

4. The third check is to determine if any Travel has been recorded during an Appointment.

   1. If Appointment Travel has been maked as Create a Timesheet Entry, Maica will include the Travel in the Timesheet Entry for any given Resource.

In most cases, Maica will submit all generated timesheet entries to an awards intepretation solution for the purposes of payroll.