Travel Claiming and Expenses
Learn about how Maica automates the generation of travel claiming and expenses.
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Admin Guide
Learn about how Maica automates the generation of travel claiming and expenses.
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Maica offers the capability to automate the generation of travel billing records as well as expenses for Resources. This includes dealing with time-based and non time-based travel components as well as a number settings that determine how travel is managed within Maica.
This diagram represents a workflow related to managing travel information and expenses, particularly in relation to invoicing.
Start: The process begins with either the User or Google providing input into the system (possibly related to travel data).
Travel Information: This step gathers the necessary travel information, which then splits into different possible paths:
Time-Based Travel Settings: These settings include rules or restrictions related to time, such as specific dates or durations of travel.
Travel Caps: There might be limits or caps in place, such as restrictions based on Apprentice Program, Client Types, Virtual Staffing, or Service Agreements. These caps ensure that travel expenses do not exceed certain thresholds.
Invoice Line Item: Once all the travel information and related settings are gathered, the next step is generating an Invoice Line Item. This represents the cost associated with the travel being recorded as a specific item for invoicing.
Resource Expense: Following the invoice creation, the expenses related to travel are assigned as Resource Expenses and captured against the Resource who delivered the service.
Invoice: The final step involves generating an Invoice that includes all the necessary travel line items, accounting for time-based travel settings and any caps applied. This invoice is the official document for charging the relevant party for the travel expenses.
End: The process completes with the expenses and invoices being finalized.
The "Invoice Line Item" is generated based on all the travel-related settings, ensuring compliance with time-based travel rules, caps, and service agreements.
In summary, this diagram outlines a process of collecting travel-related data, applying any relevant restrictions or caps, and finally generating invoice line items that reflect travel expenses to be billed.
