Timesheet Management

Learn about Timesheet Management Settings in Maica

These settings determine how Maica manages Timesheets and their function throughout the application. Please refer to the below table for more information on each setting:

Setting	Description
Enable Timesheet Generation	This enables Maica to generate timesheets when either Appointments or Shifts are completed. This setting works in conjunction with the Enable Timesheets attribute on the Resource profile.
Timesheet Entry Reference	This determines which date and time from the Appointment or Shift will be used when Timesheet Entries are being generated.
Frequency Option	This determines the frequency of timesheet pay period between Weekly, Fortnightly and Monthly - based on the Anchor Date described below.
Timesheet Anchor Date	This is a configurable start date that determines when the first pay period begins.

Timesheet Start and End Dates are dynamically calculated based on:

• The selected Frequency.

• The configured Anchor Date.

All automation that creates Timesheets (including Timesheet Entry creation on completed Appointments/Shifts and batch processes) reference this new configuration.

If settings are updated and an open Timesheet exists:

• A new Timesheet may be created where required to align with the new period configuration.

For Monthly frequency:

• The Anchor Date defines the start of each monthly cycle.

• Dates greater than the 28th are not supported to avoid irregular monthly edge cases

Timesheet Entry Text Format

Please refer to the below table for more information on each setting:

Setting	Description
Text Format	The Maica Timesheet Management console allows you to specify what text appears in the cells of Timesheet Entries. This settings defines this by using a formula-based approach in which you can configure exactly what you want the text to be. This includes the merging of record attributes as well as your own text.

Appearance Settings

Please refer to the below table for more information on each setting:

Setting	Description
Non-billable Colour	This determines the cell colour of any non-billable Timesheet Entries, in other words, Timesheet Entries not associated with an Appointment or Shift.
Billable Colour	This determines the cell colour of any billable Timesheet Entries, in other words, Timesheet Entries associated with an Appointment or Shift.
Appointment Colour	In cases where the Timesheet Generation is disabled, the Maica Timesheet Management console shows all completed Appointments or Shifts which can then manually converted to a Timesheet Entry. This setting determines which colour will be used when showing either Appointments or Shifts in the Maica Timesheet Management console.
Appointment Break Indicator Colour	The Maica Timesheet Management console shows Appointment/Shift breaks and this setting determines what colour will be used when displayed.
Travel Colour	The Maica Timesheet Management console shows Travel (associated with an Appointment or Shift) and this setting determines what colour will be used when displayed.