# Calculate Total Committed

The **Total Committed Calculation** Quick Action allows you to manually recalculate committed funding or preview committed values for a specific date range under either a **Service Agreement** or **Agreement Item**. 

This gives you real-time visibility into how much of the Budget is already allocated — both from past activity and forecasted future services.

{% hint style="success" %}
As mentioned, but important to note, this quick action is also available on **Agreement Item** records. If accessed from an Agreement Item, the calculation will only apply to that individual item. If accessed directly from a Service Agreement, the calculation will include all associated Agreement Items with that Service. 
{% endhint %}

## How does the Quick Action work? 

Begin by selecting the **Total Committed Calculation** Quick Action from the top of your Service Agreement or Agreement Item. 

Once done, you will have two options: 

{% hint style="info" %}
Please note, if the **Enable Total Committed Calculation** setting is turned off in your Maica Settings, this quick action will still be visible — but only the **Preview by Date Range** option will be available. The **Calculate Total Committed** option will not appear.\
\
To learn more about the **Enable Total Committed Calculation** setting, [click here](https://app.gitbook.com/s/9selzjEx6KX7RYEawAVr/settings/general-settings). 
{% endhint %}

1. **Calculate Total Committed**

<figure><img src="https://2670482622-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhehRshYIRk6XUlay9L3b%2Fuploads%2FCXxA5fDPnSg4MJs6zO0r%2FScreenshot%202025-07-24%20at%202.54.29%20pm.png?alt=media&#x26;token=357b0b3a-e7d5-4342-befe-0cc2e0512b9e" alt="" width="375"><figcaption></figcaption></figure>

This will:

* Run the Total Committed Calculation process, which is further described here.&#x20;
* It will then update the **Total Committed** field with the new value.&#x20;

{% hint style="success" %}
Use this option when you want to manually update the Committed Values on a Service Agreement or Agreement Item
{% endhint %}

***

2. **Preview by Date Range**

<figure><img src="https://2670482622-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhehRshYIRk6XUlay9L3b%2Fuploads%2FhGNVDVlIIZfCiuahKjiv%2FScreenshot%202025-07-24%20at%202.56.05%20pm.png?alt=media&#x26;token=8e6a44c5-62ed-45d1-893a-85b8a38289b1" alt="" width="375"><figcaption></figcaption></figure>

{% hint style="info" %}
When you select **Preview by Date Range**, the Date Range fields will show and the button will dynamically update from **Confirm** to **Preview**.&#x20;
{% endhint %}

Here you can:&#x20;

* Enter a **Start Date** and **End Date**
* Click **Preview**

This will:

* Run the same calculation logic
* Return a committed value for that date range
* **Not update any fields** on the record

{% hint style="warning" %}
The Date Range Preview is for inspection purposes only — it does not affect any fields on the Service Agreement or Agreement Item.
{% endhint %}

## What happens next?&#x20;

* If you chose **Calculate Total Committed**, the calculation will run and automatically update the Total Committed field, you can then close the modal.&#x20;
* If you chose **Preview by Date Range**, a value will display under the date fields for your selected period — but nothing will be saved, you can then change the dates and run it again, or, close the modal.&#x20;