Invoice Overview
Learn about Invoices within Maica
Last updated
Learn about Invoices within Maica
Last updated
An Invoice in Maica represents the financial component following an instance of Service Delivery. It is comprised of Invoice Line Items, one for each delivered Service across a billing period which dictates how long an Invoice is open for before being finalised. It also houses Payment Request records.
Whilst working with Invoice(s) and any associated Invoice Actions, you will come across a number of key terms and related components. The table below describes each of those in further detail:
| Key Term | Type | Description |
|---|---|---|
Whilst working with Invoice(s), you will notice a Status Bar at the top of the page, as shown below. The default stage for an Invoice is Entered.
The Partially Paid and Fully Paid status logic can differ based on whether the Funding Structure = Agency Managed or not. The logic that sets the described statues from both scenarios is explained below.
When the Funding Structure equals Agency Managed, the Partially Paid status is set by the following logic:
When the Funding Structure does not equal Agency Managed, the Partially Paid status is set by the following logic:
When the Funding Structure equals Agency Managed, the Fully Paid status is set by the following logic:
For the Fully Paid status, please refer to the following Condition Logic:
This logic checks if conditions 1 and 2 are both true, and then it evaluates whether either condition 3 or condition 4 is true. For the overall condition to be true, both 1 and 2 must be true, and in addition, either 3 or 4 must also be true.
When the Funding Structure does not equal Agency Managed, the Fully Paid status is set by the following logic:
These Statuses outline the stage of the lifecycle any particular Invoice will be in at any particular time. Using Maica, the Status is adjusted dynamically depending on a range of factors and logic that are described below, and explained in further detail .
| Status | Description | Logic |
|---|---|---|
| Status | Description | Logic |
|---|---|---|
| Status | Description | Logic |
|---|---|---|
| Status | Description | Logic |
|---|---|---|
| Status | Description | Logic |
|---|---|---|
Entered
The invoice has been created and recorded in the system but no payment actions have been taken yet.
Cancelled
The invoice has been manually cancelled and will not be processed for payment.
Cancelled = TRUE
Partially Paid
The Amount from the associated Invoice Line Item record(s) has been partially claimed. There is a Claim Balance remaining.
Total Line Items > 0 AND
Total Claimed Amount < Total Amount AND
Total Claimed Amount > 0 AND
Claim Balance Formula > Paid Tolerance
Partially Paid
A portion of the invoice amount has been paid, but there is still an outstanding balance. The Payment Amount less than Total Amount.
Total Payment Amount > 0 AND
Total Payment Amount < Total Amount
Fully Paid
The Amount from the associated Invoice Line Item record(s) has been fully claimed. There is zero Claim Balance remaining.
Funding Structure = Agency Managed
Total Line Items > 0
Total Claimed Amount >= Total Amount
Claim Balance Formula <= Paid Tolerance
Fully Paid
The Amount from the associated Invoice Line Item record(s) has been fully claimed. There is zero Claim Balance remaining.
Total Line Items > 0 AND
Total Payment Amount >= Total Amount
Related Object
An Invoice Line Item is a specific entry on an Invoice that details a particular service provided, including its Quantity, Amount, Support Category, etc.
Payment
Related Object
A Payment represents the financial transaction used to process the Invoice Amount.
Invoice History
Related Object
Invoice History is a record of all actions and changes related to any specific invoice, including Change Date & Times, etc.
Claim Behaviour
Field
Funding Type
Field
Funding Type refers to the specific method by which Care and Support Services are financed, determining how funds are managed and payments are processed for the services received.
Claim Behaviour refers to the predetermined Claiming action that an invoice will take based on selected in Maica. These behaviours determine how and when Claims are made.
