Create a Timesheet Entry

Learn how to Create a New Timesheet Entry in Maica

How do I create a Timesheet Entry?

Although Timesheet Entries are automatically generated after an Appointment, you may also need to generate a manual entry for additional requirements. A quick and efficient way to create a Timesheet Entry is through the the Timesheet Management tab. Maica has an interactive user mechanism where you can simply drag and release your mouse on the calendar displayed in Timesheet Management in order to prompt the creation of a Timesheet Entry.

Please see below for an example:

You can also create a Timesheet Entry by clicking the + button when in the Timesheet Management tab. Creating a Timesheet Entry this way will pre-populate the Date & Time to the current Date & Time.

What does Creating a Timesheet Entry include?

Once you have created a Timesheet Entry, and the pop-up is displaying, a few fields must be populated before the Entry can be confirmed. These include:

1. Date & Time

Maica will automatically pre-populate the Date & Time of your Timesheet Entry based on the Calendar. If you wish to change the Date & Time, you can do so manually. You can also adjust your Timesheet Entry to configure it by Duration, you do so by simply clicking the Duration (mins) link in the Date & Time section of the Entry, as shown below.

2. Activity

In the next section of the Timesheet Entry, Maica will prompt you to add an Activity. This is anything that has been done during the Time of the Entry.

If this is a repeated Activity, Maica also allows you to Do this for every day at this time during the Timesheet Period. If this is toggled On, a seperate yet identical Timesheet Entry will be created for everyday within the Timesheet with the same information as the original entry.

If the Activity added is configured to allow for an Expense Claim, you can do so by clicking the toggle. This toggle will only appear if a configured Activity is added to the Timesheet Entry; otherwise, it will not be visible.

To learn more about Expense Claims within Activities, click here.

3. Notes

This allows for custom text around the details of the Timesheet Entry.