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User Guide
User GuideAdmin Guide
User Guide
User GuideAdmin Guide
  • Welcome to the Maica User Guide
  • Getting Started
    • Get Started with Maica
    • Your Maica Learning Path
    • The Maica Lifecycle
    • Salesforce Key Concepts
    • Maica Key Concepts
      • Participant
      • Resource
      • Price List
      • Asset
      • Service Agreement
      • Support Item
      • Appointment Service
      • Appointment
      • Shift
      • Location
      • Delivery Activity
      • Timesheet
      • Invoice
      • Checklist
    • Maica Usage Rules
  • Participants
    • Participant Profile
      • NDIS Funding
        • Synchronise Participant Information
        • Funding Record Overview
        • Service Booking Overview
        • Create Service Booking
        • Manage Service Booking
      • Home Care Package Funding
    • Billable Participant Notes
      • Take a Note
      • Custom Fields
      • Tasks
      • Files
    • Manage Preferences
    • Global Actions
      • New Appointment
      • New Shift
      • New Billable Participant Note
      • New Timesheet Entry
  • Resources
    • Resource Profile
  • The Planner
    • Planner Overview
    • Planner Views & Modes
      • Schedule
      • Participant View
      • Asset View
      • Accomodation View
      • Roster View
      • Shift View
    • Planner Actions
      • Order By
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      • Select Date
      • Create new Appointment
      • Appointment Optimiser
      • Manage Unavailability
      • Billable Participant Note
    • Planner Filter
      • Basic Filters
      • Advanced Filters
  • Appointments
    • Create an Appointment
      • Basic Details
      • Location
      • Schedule
      • Additional Details
      • Custom Fields
      • Summary
      • Smart Selection Filter
    • Manage an Appointment
    • Appointment Actions
      • Check-In
      • Check-Out
      • Quick Completion
      • Cancellation
      • Attach Files
      • Participant Signatures
      • Appointment Breaks
      • Appointment Expenses
      • Participant Notes
      • Checklists
      • Open Appointment Profile
      • Google Maps
  • Shifts
    • Create a Shift
      • Basic Details
      • Location
      • Schedule
      • Additional Details
      • Shift Instructions
      • Custom Fields
      • Participant Notes
      • Summary
    • Manage a Shift
    • Shift Actions
      • Check-In
      • Check-Out
      • Quick Complete
      • Cancellation
      • Attach Files
      • Shift Breaks
      • Shift Expenses
      • Checklists
      • Shift Notes
      • Open Shift Profile
      • Google Maps
  • Timesheets
    • Timesheet Overview
      • Create a Timesheet Entry
      • Submit a Timesheet
  • Service Agreements
    • The Building Blocks
    • Agreement Management
      • NDIS Agreements
        • Manage Service Agreement
        • Manage Price List
      • Aged Care Agreements
        • Manage Budget
        • Manage Services
        • Discharge Services
  • Invoices
    • Invoice Overview
      • Invoice Line Item Overview
      • Payment Request Overview
    • Invoice Actions
      • Process an Invoice
      • Claim an Invoice
      • Reclaim an Invoice
      • Cancel an Invoice
      • Credit an Invoice
      • Sync with Xero
  • Integrations
    • Xero Integration Overview
    • Stripe Integration Overview
  • Troubleshooting
    • General Troubleshooting
  • ANNOUNCEMENTS
    • Support at Home Legislation
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On this page
  • How do I create a Timesheet Entry?
  • What does Creating a Timesheet Entry include?
  • 1. Date & Time
  • 2. Activity
  • 3. Notes

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  1. Timesheets
  2. Timesheet Overview

Create a Timesheet Entry

Learn how to Create a New Timesheet Entry in Maica

PreviousTimesheet OverviewNextSubmit a Timesheet

Last updated 8 months ago

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How do I create a Timesheet Entry?

Although Timesheet Entries are automatically generated after an , you may also need to generate a manual entry for additional requirements. A quick and efficient way to create a Timesheet Entry is through the the Timesheet Management tab. Maica has an interactive user mechanism where you can simply drag and release your mouse on the calendar displayed in Timesheet Management in order to prompt the creation of a Timesheet Entry.

Please see below for an example:

You can also create a Timesheet Entry by clicking the + button when in the Timesheet Management tab. Creating a Timesheet Entry this way will pre-populate the Date & Time to the current Date & Time.

What does Creating a Timesheet Entry include?

Once you have created a Timesheet Entry, and the pop-up is displaying, a few fields must be populated before the Entry can be confirmed. These include:

1. Date & Time

Maica will automatically pre-populate the Date & Time of your Timesheet Entry based on the Calendar. If you wish to change the Date & Time, you can do so manually. You can also adjust your Timesheet Entry to configure it by Duration, you do so by simply clicking the Duration (mins) link in the Date & Time section of the Entry, as shown below.

2. Activity

In the next section of the Timesheet Entry, Maica will prompt you to add an Activity. This is anything that has been done during the Time of the Entry.

If this is a repeated Activity, Maica also allows you to Do this for every day at this time during the Timesheet Period. If this is toggled On, a seperate yet identical Timesheet Entry will be created for everyday within the Timesheet with the same information as the original entry.

If the Activity added is configured to allow for an Expense Claim, you can do so by clicking the toggle. This toggle will only appear if a configured Activity is added to the Timesheet Entry; otherwise, it will not be visible.

To learn more about Expense Claims within Activities, click here.

3. Notes

This allows for custom text around the details of the Timesheet Entry.

Appointment