Invoice Line Item Overview
Learn about Invoice Line Item's in Maica
What is an Invoice Line Item?
An Invoice Line Item is a specific entry on an Invoice that details a particular service provided, including its Quantity, Amount, Support Category, etc.
Invoice Line Item Key Terms and Components
Whilst working with Invoice Line Item(s), you will come across a number of key terms and related components. The table below describes each of those in further detail:
Key Term | Type | Description |
---|---|---|
Related Object | A Payment Request is a Related Object to an Invoice Line Item that is dynamically created after a Claim has been made for that particular Line Item. It represents an attempt to make a Claim from PRODA. It contains details of the Request, including the Claim Date, Claim Amount, etc. | |
Line Total | Field | This field represents the total of the |
Claim Type | Field | A Claim Type refers to a specific category or nature of a service or charge associated with an Invoice Line Item. |
Claim Count | Field | This field represents the number of Payment Requests submitted to PRODA to claim the funds. For example, if you only got |
Paid Amount | Field | This field represents the total value of the Invoice Line Item paid from PRODA. For example, if you submitted a Claim for a Invoice Line Item with a Line Total of $100 and only got paid $70, the Paid Amount would show $70 |
Claim Balance | Field | This field represents the difference between the Paid Amount and the Line Total. Hence, in the example above, the Claim Balance would be $30. |
Quantity | Field | This field represents the multiplication value of any particular Unit Price within a Line Item. For example, if you charged a Service for $50 and set your Quantity to 2 (to perhaps represent 2 hours), this would set your Line Item amount to $100. |
Invoice Line Item Statuses
Entry Conditions
In order for a Status
to be set for an Invoice Line Item, first the Claim Type
must be Agency Managed
. In scenarios where the Claim Type
is not Agency Managed
, no Status
will be set.
Statuses
Whilst working with Invoice Line Item(s), you will notice a Status Bar
at the top of the page, as shown below. The default stage for an Agency Managed
Invoice Line Item is Entered
.
Status | Description | Logic |
---|---|---|
| The Invoice Line Item has been created and recorded in the system but has not yet been processed for claiming or payment. |
|
| The Invoice Line Item has been submitted for Claiming. |
|
| A portion of the amount for the Invoice Line Item has been paid, but there is still an outstanding balance. |
|
For Fully Paid
status, please refer to the following Condition Logic:
This logic evaluates whether conditions 1 and 2 are true, and then checks if either condition 3 or condition 4 is true. All parts of the logic must be satisfied for the overall condition to be true: both 1 and 2 must be true, and in addition, either 3 or 4 must also be true.
Status | Description | Logic |
---|---|---|
| The entire amount for the Invoice Line Item has been paid in full, and no further payment is required. |
|
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